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Jobs at Ottawa Sports and Entertainment Group (OSEG)

Administrative Assistant

Location: Ottawa, Ontario, Canada

Type: Full Time

Min. Experience: Mid Level

As a member of the Venues & Entertainment team, the Administrative Assistant will provide administrative, office and support to various departments including Venues, IT and Entertainment.

Duties & Responsibilities

  • Manages calendars, including scheduling meetings and preparing materials; 
  • Assists the Venue & Entertainment department with day to day duties;
  • Creates and maintains operations work orders and P. O’s;
  • Prepares operations part-time employee schedules to ensure effective use of resources;
  • Places service orders, researches new products and services, contacts vendors for troubleshooting for all supplies and equipment purchases;
  • Opens and distributes mail, prepares and coordinates courier requirements while ensuring deliveries are met within pre-determined timelines;
  • Coordinates, orders and stocks office supplies which includes ordering business cards, letter head other pertinent stationary items required;
  • Maintains, updates, purges and archives paper files and backlog of unfiled documents;
  • Assists with the preparation of business presentations;
  • Works with Finance on various budgetary requirements;
  • Facilitates office work space requirements, moves and logistics;
  • Tracks various reports as required;
  • Organizes meetings involving multiple internal staff;
  • Assists in planning, organizing and coordinating functions and special events as needed;
  • Assists with special projects within the Venues & Entertainment departments as needed.

KNOWLEDGE, SKILLS AND Experience:

  • Post-secondary education;
  • 4-5 years of Administrative experience in a fast paced environment;
  • Expertise in supporting all levels of staff;
  • Strong computer skills in Microsoft Word, Excel, and PowerPoint;
  • Excellent Communication skills, listening, verbal and written;
  • Strong ability to work as part of a team;
  • Is creative, highly organized and can handle many tasks at once;
  • A passion for willingness to learn accompanied by a strong work ethic;
  • Bilingualism is an asset;

TD Place is a growing sports enterprise that is proud to be an equal opportunity employer which values diversity in the workplace. We are happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance. 

To apply, please visit: http://www.tdplace.ca/connect-with-us/join-our-team.

We thank you in advance for your interest but will only be responding to those applicants that meet our requirements.

 

 

 

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